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To-Do Checklist to keep your project moving
your project plan is approved and you are up and running, you can use
the checklist below and related items to help you keep things moving
according to your plan. Go through this list at least weekly for each
project you are managing.
CHECK YOUR PROJECT’S SCOPE.
your memory about your project’s goals and boundaries. In particular,
make sure you have a clear picture of what the desired results should
be at this point relative to deliverables, schedule costs, quality, and
CHECK YOUR DELIVERABLES.
Analyze the status of each project deliverable. Are they evolving as planned? If appropriate:
lists of quality criteria that may be applied to inspect the quality
and completeness of the deliverables at this stage of the project.
- Check contractors’ proposals or contracts to make sure you know what they should be supplying at this point.
- Inspect all project deliverables.
- Decide whether to accept inspected deliverables or to require rework.
CHECK YOUR SCHEDULE.
Examine your milestones, key dates, and critical path. Are you where you need to be?
ANALYZE VARIANCES (DEVIATIONS FROM PLAN) BY COMPARING “ESTIMATED” TO “ACTUAL.”
- Are activities taking longer than planned? (Are you exceeding estimates of duration?)
- Are you using more resource hours than you planned?
- Are your actual costs exceeding your estimated costs?
- If minor variances are discovered (variances that can be resolved easily without changing the plan or scope), then resolve them.
major variances are discovered (variances that change the scope or
constitute significant project issues), then handle them as described
in the steps below.
ADDRESS SCOPE CHANGES.
- Identify changes in scope (changes in deliverables, schedule, costs, etc.).
- Handle scope changes, if necessary.
LIST, TRACK, AND TRY TO RESOLVE OPEN ISSUES.
- Make a list of all the unresolved issues, or
- Revisit the list of open issues from the last inspection period and try to resolve them.
REVISIT POTENTIAL PROJECT RISKS.
- Locate the Risk Management Plan, if one has been created.
particularly whether any of the ongoing events or upcoming events are
identified in the risk management plan as particularly vulnerable to
REPORT PROJECT STATUS.
completing the checks above, if you haven’t already done so, talk to
your team members and determine their perspective on project status.
- Create and circulate a project status report.
DRIVE FOR CLOSE-OUT OF ACTIVITIES AND SIGN-OFF OF DELIVERABLES AS APPROPRIATE.
- Ask yourself, “What activities can I close out? Which deliverables can I get formally approved and signed-off?”
- Prepare and get signatures on sign-off forms as appropriate.
DECIDE WHETHER IT’S NECESSARY TO KILL THE PROJECT, THEN DO SO IF APPROPRIATE.
CREATE A LIST OF LESSONS LEARNED.
a list of lessons learned that describes the ways subsequent project
activities must be modified in order to prevent the difficulties
encountered up to this point.
COMPLETE APPROPRIATE EVALUATION CHECKLISTS.
Complete evaluation checklists, if applicable, and file them as part of the official project records.
Article by Michael Greer