| Action |
Results of Successful Performance |
| 1) Demonstrate project need and feasibility. |
A document confirming that there is a need for the project deliverables and describing, in broad terms: the deliverables, means of creating the deliverables, costs of creating and implementing the deliverables, benefits to be obtained by implementing the deliverables. |
| 2) Obtain project authorization. |
- A"go/no go" decision is made by the sponsor.
- Aproject manager is assigned.
- A"project charter" is created which:
- Formally recognizes the project
- Is issued by a manager external to the project and at a high enough organizational level so that he or she can meet project needs
- Authorizes the project manager to apply resources to project activities
|
| 3) Obtain authorization for the phase. |
- A "go/no go" decision is made by the sponsor which authorizes the project manager to apply organizational resources to the activities of a particular phase
- Written approval of the phase is created which
- Formally recognizes the existence of the phase
- Is issued by a manager external to the project and at a high enough organizational level so that he or she can meet project needs
|
| Action |
Results of Successful Performance |
| 4) Describe project scope. |
- Statement of project scope
- Scope management plan
- Work breakdown structure
|
| 5) Define and sequence project activities. |
- An activity list (list of all activities that will be performed on the project)
- Updates to the work breakdown structure (WBS)
- A project network diagram
|
| 6) Estimate durations for activities and resources required. |
- Estimate of durations (time required) for each activity and assumptions related to each estimate
- Statement of resource requirements
- Updates to activity list
|
| 7) Develop a project schedule. |
- Project schedule in the form of Gantt charts, network diagrams, milestone charts, or text tables
- Supporting details, such as resource usage over time, cash flow projections, order/delivery schedules, etc.
|
| 8) Estimate costs. |
- Cost estimates for completing each activity
- Supporting detail, including assumptions and constraints
- Cost management plan describing how cost variances will be handled
|
| 9) Build a budget and spending plan. |
- A cost baseline or time-phased budget for measuring/monitoring costs
- A spending plan, telling how much will be spent on what resources at what time
|
| 10) Create a formal quality plan. (optional) |
- Quality management plan, including operational definitions
- Quality verification checklists
|
| 11) Create a formal project communications plan. (optional) |
- A communication management plan, including:
- Collection structure
- Distribution structure
- Description of information to be disseminated
- Schedules listing when information will be produced
- A method for updating the communications plan
|
| 12) Organize and acquire staff. |
- Role and responsibility assignments
- Staffing plan
- Organizational chart with detail as appropriate
- Project staff
- Project team directory
|
| 13) Identify risks and plan to respond. (optional) |
A document describing potential risks, including their sources, symptoms, and ways to address them |
| 14) Plan for and acquire outside resources. (optional) |
- Procurement management plan describing how contractors will be obtained
- Statement of work (SOW) or statement of requirements (SOR) describing the item (product or service) to be procured
- Bid documents, such as RFP (request for proposal), IFB (invitation for bid),etc.
- Evaluation criteria -- means of scoring contractor's proposals
- Contract with one or more suppliers of goods or services
|
| 15) Organize the project plan. |
A comprehensive project plan that pulls together all the outputs of the preceding project planning activities |
| 16) Close out the project planning phase. |
A project plan that has been approved, in writing, by the sponsor A "green light" or okay to begin work on the project |
| 17) Revisit the project plan and replan if needed. |
Confidence that the detailed plans to execute a particular phase are still accurate and will effectively achieve results as planned. |
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